Educational allowance for children with disabilities

Grant of Disabled Children Education Allowance,
Reimbursement of Tuition Fee to Central Government Employees

  • Office Memorandum
  • Central Civil Services (Educational Assistance) Orders 1988
  • Children's Educational Allowance
  • Reimbursement of Tuition fee
  • Hostel subsidy
  • Procedure for claiming benefits (including necessary forms):
    • Children's educational allowance
    • Tuition fees
    • Hostel subsidy
    • Certificates and Forms

Office Memorandum

No.21011/21/88-Estt. (Allowances) Ministry of Personnel, Public Grievances & Pensions (Department of Personnel & Training)

New Delhi, the 17th October,1988

Subject: Grant of Children Education Allowance Reimbursement of Tuition Fee etc. to Central Government Employee issue of consolidated orders.

  1. The undersigned is directed to say that the Orders relating to grant of concessions under the Scheme of Children's Education Assistance/Children Education Allowance Reimbursement of Tuition fee and Hostel Subsidy to Central Government employees are contained in Central Civil services ( Educational Assistance) Orders, 1983, as amended Certain modifications i9n 18011/1/87- Estt (Allowances) dated 31.12.87 following the acceptance of the recommendations of the IVth Pay Commission on the subject The need for consolidating these orders has been felt and accordingly the president is pleased to decide that in super session of all the existing orders on the subject, grant of the above concessions will be governed by the Central Civil Services (Educational Assistance ) Orders, 1988 attached as Annexure.
  2. In so far as persons serving in the Indian Audit and Accounts Department are concerned these orders are being issued after consultation with the Comptroller and Auditor General of India.
  3. Hindi version is enclosed.

SD/-
(E.K. SREEDHARAN)
UNDER SECRETARY TO THE GOVERNMENT OF INDIA

To
All Ministries/Departments of the Government of India.
No. 2101/21/88-Estt ( Allowances)


Copy also forwarded to:
  1. Office of the Comptroller & Auditor General of India / Controller of Accounts,Ministry of Finance.
  2. Secretaries to Union Public Services Commission / Supreme Court of India / Election Commission/Lok Sabha Sectt /RajyaSabha Sectt./Cabinet Sectt./Central Vigilance Commission/President;s Sectt./Vice President's Sectt./Prime Minister's Office/Planning Commission.
  3. All State Governments and Union Territories.
  4. Government of all States/Lt. Governors of Union territories.
  5. Secretary National Council (staff side) 13-C, Feroz shah Road, New Delhi
  6. All Members of the Staff Side of the National Council of JCM/Department Council.
  7. All Officers/Sections of the Department of Personnel Training /Department of Administrative Reforms & Public Grievances/ Department of Pension & Pensioners Welfare.
  8. Ministry of Finance Deptt. of Expenditure (E-11 (B) Branch.
  9. Official Language Wing (Legislative Deptt.), Bhagwan Das Road, New Delhi.
  10. Railway Board, New Delhi
  11. 500 spare copies.

SD/-
(E.K. SREEDHARAN)
UNDER SECRETARY TO THE GOVERNMENT OF INDIA)

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Central Civil Services (Educational Assistance) Orders 1988

  1. Short title and commencement
    1. These orders may be called the Central Civil Services (Educational Assistance) Orders, 1988.
    2. They shall come in to force on 1.10.1988

  2. Application These orders shall apply to Government servants including State Government servants on deputation to the Central Government and industrial employees directly working under Government whose pay is debitable to civil estimates including civilians paid from Defence estimates but shall not apply to
    1. Railway servants.
    2. Person in casual or daily rated or ad-hoc or part-time employment,
    3. Persons paid from contingencies,
    4. Persons employed on contract except where the contract provided otherwise and
    5. India based staff serving in Missions abroad and receiving educational assistance under the Indian Foreign Service (Pay, Leave, Compensatory Allowances and other conditions of Service) Rules,1961

    These orders shall also apply to Government servants on deputation to State Governments or on foreign service, provided necessary provision in regard to the drawl of educational assistance under these orders from such State Government or foreign employers is expressly made in the terms of deputation or foreign service.
  3. Definitions In these orders unless the context otherwise require:
    1. "Child" means a child of a Government servant and includes a step-child and an adopted child who is wholly dependent on the Government servant,
    2. Government' means the Central Government,
    3. " Head of Office' means a gazetted officer declared as such under rule 4 of the Delegation of Finance Powers Rules,1978 allowance, reimbursement of tuition fee and Hostel subsidy.

    1. In case both wife and husband are Government servants and are governed by the provisions of these orders the children's educational allowance or reimbursement of tuition fee or hostel subsidy as the case may be/shall be admissible to one of them only.
    2. In case the wife or husband of a Government servant is employed outside the Central Government the Government servant shall be eligible to draw the allowance or reimbursement or subsidy under these orders, only if his/her spouse is not entitled to the benefit of any such allowance or reimbursement of subsidy from his/her employer and a declaration to that effect shall be obtained from the Government servant.
    1. The children's educational allowance or the reimbursement of tuition fees or hostel subsidy shall be admissible to a Government servant while he/she is on duty or is under suspension or is on leave (including extraordinary leave). Provided that during any period which is treated as dies non the Government servant shall not be eligible for the allowance/reimbursement/subsidy for the period.
    2. If a Government servant dies or ceases to be in service by reason of retirement, resignation, discharge, subsidy shall be admissible till the end or the academic year in which the event takes place.

  6. Children's educational allowance reimbursement of tuition fee or hostel subsidy shall be admissible only in respect of children between the age limits of 5 and 20 year, A Government servant shall not be eligible to draw children's educational allowance, reimbursement of tuition fee or hostel subsidy for a child for more than two academic years in the same class.
  7. Assistance under these orders shall be available up to 3 children born up to 31.12.87 and shall be restricted to two academic years in the same class.
  8. The children's educational allowance reimbursement of tuition fee or hostel subsidy as the case may be / shall be admissible to a Government servant in respect of child only if the child attends the school regularly, Provided that no such allowance reimbursement or subsidy shall be admissible in any case where the period of absence from the school without proper leave exceeds one month notwithstanding that the name of the child remains on the rolls of the school.
  9. The children's educational allowance, reimbursement of tuition fee, or hostel subsidy as the case may be / shall be admissible to a Government servant in respect of his children regardless of the fact that any scholarship is received provided that if fees is awarded, reimbursement of tuition fee/hostel subsidy shall be admissible only to the extent of fees actually paid.

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Children's Educational Allowance

  1. A Government servant is eligible to draw children's educational allowance when he is compelled to send his child to a school away from the station at which he is posted and /or residing owing to the absence of a school of the requisite standard at that station.

    For the purpose of this order, the following schools shall not be deemed to be schools of the requisite standard;
    1. In so far as an Anglo Indian child is concerned, a school not by the Anglo Indian community or a school not affiliated to the Council for Indian School Certificate Examination of the Indian Council of Secondary Education.
    2. A School run by a body of certain religious persuasion which the child is prevented by the tenets of his religious persuasion from attending due to religious instructions being compulsorily imparted in such a school; and
    3. A school where teaching is conducted in a language different from the language of the child.

    Explanation I: The language of the child will be the medium of instruction in the school where the child was getting education earlier and in the case of a child admitted in a school for the first time the mother tongue of the child by birth or by adoption.

    Explanation II: The admissibility of children's education allowance will have to be determined with reference to the standard of the school, viz Primary secondary or High Secondary or Senior Secondary and the medium of instruction and the language of the child and not to the absence of any particular subject in a particular institution.

  2. The allowance shall be admissible to a Government servant at a station where there is not school of the requisite standard only if the nearest school or such standard is so situated that there is no convenient train back not too long after the school is closed for the day and the journey by such train/bus service takes more than an hour.
  3. If a Government servant is transferred from a station where there is no school of the requisite standard to a station where there is such a school and if he was in receipt of the allowance at the former station in respect of any child, he shall remain eligible for such allowance until the close of the academic year of the school in which his child was studying at the time of his transfer provided the child continues to study for that period in that school.
  4. If a child of a Government Servant is denied admission to a school of the requisite standard' at the station at which the Government servant is posted and/or residing because of there being no vacancy or for any other reasons and the child is compelled to attend a school away from the Government servant's place of posting and/or residence, the Government servant shall be entitled to the allowance as if there were no school of the requisite standard at that station. Explanation:- The availability of a vacancy in a school shall be determined with reference to the position existing at the time of the admission of the child in the school whether it be at the start or in the middle of the session, in consultation with competent educational authorities of the area and not on the basis of the certificate of the school authorities.
  5. A Government servant in receipt of the allowance shall continue to be eligible to draw such allowance during any period not exceeding four months.
    1. When he may go and stay with the child in respect of whom the allowance is drawn while on leave or during suspension or temporary transfer,
    2. When the child may come to live with the Government servant provided it is certified by a registered medical practitioner that the child is forced to remain away from studies due to illness, and
    3. When the child may come to live with the Government servant during vacation provided the child continues to be on the rolls of the school.

  6. The allowance shall be admissible to a Government servant at the following rates. Primary, Secondary and High Secondary Rs.50/-per month per child. classes (I to XII)
    1. The allowance shall be admissible to Government servant throughout the year notwithstanding that no tuition fee is paid during the vacation.
    2. In the case of a child who is successful at the final secondary/higher secondary/senior secondary examination, the allowance shall be admissible to the Government servant up to the end of the month in which the examination is completed or up to the end of the month up to which the school fees are charged whichever is later.
    3. In the case of a child who fails in the final secondary/higher secondary/senior secondary examination but resumes his studies the allowance shall be admissible to the Government servant for the period of vacation intervening provided that fees are paid for the period of vacation.

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Reimbursement of Tuition Fee

  1. A Government servant shall be eligible to the reimbursement of tuition fee payable and actually paid in respect of his child provided that no children's educational allowance under these orders is admissible to him.
  2. The tuition fee payable and actually paid by a Government servant in respect fo his child may be reimbursed subject to the following limits,

    Tuition Fees Reimbursement
    Class Amount
    Class I to X Rs. 20/-per month per child
    Class XI and XII Rs. 25/-per month per child
    Class I to XII in respect of physically handicapped and mentally retarded children. Rs. 50/-per month per child

    Note: **Science fee up to the limit of Rs.5/- p.m. will be reimbursable in addition to the tuition fee in respect of children studying in classes IX to XII & offering science subject.

  3. The reimbursement of tuition fee charged by a college run a University or affiliated to a University for pre University/first year class of an Intermediate College or of a Technical College or first year class of polytechnic or for a correspondence course shall however be reimbursed in full subject to their being restricted to the rates prescribed by Government college for corresponding classes.

    "In cases where minimum qualifications for admission in the two years Diploma course in Polytechnic is 10th class of the revised pattern of education and the student joins the polytechnic after passing X class of the revised pattern of education the reimbursement of tuition fees shall also be allowed for the Ist and the IInd year classes of the above course"
  4. Notwithstanding anything to the contrary in these orders, tuition fee payable and paid in respect of a physically handicapped or a mentally retarded child of a Government servant shall be reimbursed subject to the following conditions:
    1. The Institution in which the child is studying is one which is recognised or approved or aided by the Central Government or State Government of Union Territory administration.
    2. The fee charged are approved by the Central Government or State Government or Union Territory Administration as the case may be.
Explanation: If the Institution is recognised or approved or aided but the fees charged are not approved by Central or State Government or Union Territory Administration, the fees reimbursable shall be subject to a ceiling of Rs.50/- per month.

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Hostel Subsidy

  1. A Government servant shall be eligible to the grant of a subsidy at the rate of Rs.150/- per month per child if because of his transfer he is obliged to keep his children in the hostel of a residential school away from the station at which he is posted and /or is residing. However, if the date of admission to the Hostel is earlier than the date of transfer, and if such admission is made in anticipation of the transfer the hostel subsidy may be made from the effective date of transfer.
  2. The hostel subsidy shall be payable up to 10 plus 2 stage in States and Union Territories, where the pattern of 10 plus 2plus 3 has been adopted and up to Higher Secondary and Senior secondary stage in other State and Union territories irrespective of the fact that the children study in a Kendriya Vidyalaya or any other recognised school.
  3. The hostel subsidy shall not be admissible in respect of a child for whom children's educational allowance is drawn by a Government servant.

Procedure For Payment Of Children's Educational Allowance, Reimbursement Of Tuition Fees And Hostel Subsidy

  1. A Government servant claiming children's educational allowance, reimbursement of tuition fees or hostel subsidy shall furnish a certificate in the prescribed form 1,2,3 & 4 as the case may be to the Head of Office at the time of preferring his initial claim and thereafter in the months of March and July every year. Where the Government servant is himself the Head of the office he shall furnish the certificate to the next higher authority.
  2. The Head of Office in regard to officers working in his office and the next higher authority in regard to the Head of Office shall after making such enquiry as may be considered necessary, issue a certificate indicating the amount of allowance admissible to the Government servant on the basis of which the allowance shall be drawn by the drawing and disbursing officer. Provided that in the case of Children's educational allowance it shall be permissible for the allowance being drawn on provisional basis pending verification as above , for short periods not exceeding three months subject to an undertaking being obtained from the Government servant that if as a result of verification, it is established that a school of the requisite standard does exist at the station of posting/residence or near such station as referred to in order 12, he shall refund the allowance paid to him. Provided further that the Head of Office or the next higher authority as the case may be may at his discretion make enquiry at periodic intervals regarding admissibility of assistance under these orders.
  3. The drawing and disbursing officer shall certify on the pay bill that the certificates mentioned in order 26 in respect of the Government servants covered by the pay bill have been obtained.
  4. A Government servant transferred from one station to another shall furnish a fresh certificate at the new station in case he continues to be eligible to draw children's educational allowance or hostel subsidy.

Certificates and Forms

Form-I
Para-25

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CHILDREN'S EDUCATIONAL ALLOWANCE

  1. Certified that my child/children mentioned below in respect of whom children's educational allowance is claimed is/are wholly dependent upon me and I am compelled to send my child/children away from the place of my posting/residence due to non- availability of the school of the requisite standard at the station of my posting/residence or due to non-availability of a vacancy in such a school at the station of my posting /residence. _______________ Name of the Child Date of Birth Scool/College in which studying location The place where the Govt. servant is residing Class in which the child is studying Monthly educational allowance admissible Amount claimed for the period from jul. 98 to Feb. Mar to June . 98 _______________ _______________ 1. 2. 3. _______________
  2. Certified that my child/children in respect of whom children's educational allowance is claimed is/are studying in the schools mentioned in column (2) which is/are recognised school (s) (Not applicable to schools run by Central Government/State Government/Union Territory Administration /Municipal Corporation/Municipal Committees/ Panchayat Samiti/ Zila Parishad)
  3. Certified that:
    1. my wife /husband is /is not a Central Government servant.
    2. my wife /husband is a Central Government servant and that she/he will not claim children's educational allowance in respect of our child/children.
    3. my wife/husband is employed with ......x... she/he as/is not entitled to children's educational allowance in respect of our child/children.

  4. Certified that during the period covered by the claim the child/children attended the school regularly and did not absent himself/them /herself/themselves from the school without proper leave of a period exceeding one month.
  5. Certified that the child/children has/have been not studying in the same class for more that two academic years.
  6. In the event of any change in the particulars given above which affect my eligibility for Children's Educational Allowance, undertake to intimate the same promptly and also to refund excess payments if any made.

(Signature of the Govt. Servant)
Name in block letter _____________
Designation & Office _____________

Date ___________
Place __________
of Posting

(Strike out whatever is not applicable) Employer other than Central Govt. to be mentioned.

Form-2
Para-25

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HOSTEL SUBSIDY

  1. Certified that my child Shri/Kumari -------- is studying in ------- was admitted to hostel of the School on ---------- 19 -------- (Certificate from the Head of the School attached)
  2. Certified that
    1. My wife/husband is / is not in Government service is/is not drawing Hostel Subsidy in respect of my child/ children.
    2. the total number of children in respect of whom the hostel subsidy and children's educational allowance have been claimed does not exceed two.

  3. I understand to inform my employer forthwith in the event of my withdrawing the child from the period and also in the event of there being any change in the Particulars mentioned earlier.

Dated ------

(Signature of the Government servant)
Name in block letters ----------
Designation & Office -----------

Dated ----------

Form 4 (para-25)

HOSTEL SUBSIDY

----------School (Name of the School and place)
  1. Name of boarder ----------
  2. Name of parent ----------
  3. Class to which admitted ----------
  4. Date of admission in the hostel ----------
  5. Period during the year for which the child would continue to say in the hostel ----------


From To (a) (b) (c) (d)

dated --------- Principal /Head Master/Head Mistress
(Stamp of the school)

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